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Canon imageFORMULA DR-C225 II: Efficient Scanner for SMBs
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Canon imageFORMULA DR-C225 II: Efficient Scanner for SMBs 

The new document scanner comes in two configurations, the DR-C225 II and the DR-C225W II. The main difference between these two models is that the DR-C225W II has the additional functionality that supports wireless connectivity.

Both units are capable of scanning a maximum of 25 ppm (pages per minute) at 50 ipm (impressions per minute) in black, greyscale and colour, have a maximum output of 600 dpi, and a feed capacity of 30 pages. Canon’s suggested daily volume is 1,500 sheets per day. A significant advantage of this scanner is that it comes with a standard three-year manufacturer warranty, which is three times more than that of its predecessor models.

2Canon imageFORMULA DR-C225 II

The model used in reviewing this product was the imageFORMULA DR-C225 II, the non-wireless version.

Features

With the DR-C225 II, users can scan documents up to 8.5” wide using the 30-sheet automatic document feeder at up to 25 ppm. In folio mode or long document mode, users can scan documents from the size of business cards to sheets that are 118” long. This function is perfect for those longer invoices, charts, receipts, and other related documents.

With its unique U-turn path feeding mode, scanning can be done in a space-saving, efficient way in the corner of your office desk without any additional clutter.

A nice feature is the image sharpening and shadow reduction functionality, which strengthens the overall legibility of your document. This feature becomes especially useful when scanning documents containing handwriting or somewhat blurry font. However, this function has its limitations though and would not make a badly disfigured document legible.

3Canon imageFORMULA DR-C225 II

Canon’s CaptureOnTouch provides the user with a user-friendly, modern means of scanning. Users can save scans in PDF, PDF/A, TIFF, PPTX, JBPG, BMP, or PNG file formats in colour, monochrome, or greyscale, and even use cloud solutions, such as SharePoint, Evernote, Dropbox, Google Drive, and OneDrive.

There is also the MultiStream function, which, if also compatible with your scanning software, can create two images with different scanning conditions from a single pass. One output, for example, can be in colour and the other in black-and-white. The colour image can then be saved for archiving, while the black-and-white image can be saved for OCR use.

Other notable DR-C225 II features include: Auto Colour Detection, Auto Page Size Detection, Deskew, Double-Feed Detection, Skip Blank Page, Text Enhancement, and Text Orientation Recognition.

Design

The most immediate and noticeable feature of the DR-C225 II model is its sleek and compact design. The scanner features a modern black metallic exterior design upgrade in an upright design with a small footprint, allowing users to place the scanners in their office space with more versatility.

4Canon imageFORMULA DR-C225 II

In addition to the above aesthetic upgrades, the scanner also features an updated power/start button, double feed detection lever and U-turn or Straight Path feeding lever for improved visibility, as well as a handy cable management feature on the back to keep your workspace tidy.

Software Specifics

The imageFORMULA DR-C225 II document scanner comes standard with the latest version of CaptureOnTouch (COT) bundled software Version 4.1 for Windows and Version 4.0 for Mac. COT Version 4 for Windows and Mac only needs to be installed once even with multiple scanners installed, as there is now the option to select individual scanners in the program.

Installing the software is now more natural as the number of touchpoints has been reduced. The installation process now includes explanations of each program and will also visually show the installation progress.

COT Version 4.1 for Windows provides the ability to change settings during continuous scanning in providing more flexibility while completing scanning tasks. Other notable COT V4.1 features for Windows include: batch separation with the ability to edit, supporting thin client and supporting high-resolution display.

Findings

Set-Up

Set up on the Dell XPS (2017), running Windows 10, was accomplished in only 3 minutes. By the time 5 minutes has gone by, users will already be well on their way to scanning. The user interface and step-by-step instructions were intuitive and posed no issues.

Tests

The scanner performed quite well during the many tests and uses. With thick and thin sheets of paper alike, the scanner performed with no issues. Making basic edits to the scanned documents in CaptureOnTouch were intuitive and useful for minor visual adjustments.

5Canon imageFORMULA DR-C225 II

Scanning a number of different sized receipts in separation mode worked well, although it was not uncommon for an especially wrinkled receipt to pose a rare issue with the feeder or legibility, though changing the dpi settings seemed to remedy most legibility concerns. I recommend scanning a bundle of receipts at 300 dpi for sake of legibility on the first go around.

Most plastic ID cards were scanned with no issue depending on the thickness, although I found that they needed to be scanned one at a time to avoid complications. Scanning a bundle of business cards in separation mode worked seamlessly and made for quick filing and sorting.

In scanning multiple types of documents, the scanner performed well, and only minor alignment adjustments needed to be performed afterward.

At 200 dpi, the scanner held up precisely to the max 25 ppm/50 ipm in black, greyscale and colour.

OCR Performance

The scanner performed remarkably well on letter, legal and tabloid-sized paper using Arial, Calibri and Times New Roman font in a 9-12-point range, regardless of bolded, italicized or various header styles throughout the document. I would say it performed with the highest level of accuracy that I have seen on a scanner to date. With that said, when it comes to irregular scans, such as business cards, the OCR struggled. Depending on the various design styles, font, colours, etc., business cards usually showed up with one or more mistakes. However, if the card was plain and basic, there were a few that came out error free. This was to be expected though, as this is something no scanner on the market has perfected at this point.

Overall, the OCR performance was outstanding.

Drawbacks

Due to the limited capacity of the scanner of 25 ppm, if you are a medium to large-sized business, you may find that your scanning needs exceed the capability of the Canon imageFORMULA DR-C225 II Workgroup Document Scanner. If you think your scanning requirements exceed 1,500 sheets per day, you might want to err on the side of caution and purchase a more powerful scanner such as the imageFORMULA DR-C240, or DR-M260.

Though the long document mode scan function is very useful, you are required to jump through a number of steps to switch the settings to this mode, which can be a little time consuming if you’re less tech savvy or in a rush to document files.

The only issue with scanning a bundle various-sized documents is making sure they are in the proper feed/eject position when putting the bundle in. Failure to do so may result in a jam or poor scan quality.

Conclusion

During the review, the DR-C225 II worked very quickly and efficiently. For the product life, ease-of-use and warranty, this scanner would fulfill the needs of a small to medium-sized business quite nicely.

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